For example apply the changes to a whole page or chapter rather than only the last paragraph. Apply the techniques to large areas of the document. NOTE: Be discrete and consistent when you apply the following techniques. That way the changes can be made applied consistently thru the whole document almost instantly. You'll find that you'll have a more consistent “look and feel” and also get more control over your document if you apply all/most of your formatting using paragraph and character styles Most of these options can also be incorporated into document Styles. The paragraph options will apply to the paragraph the cursor is currently in and, to format more than one paragraph at a time, you'll need Many of these techniques require you to select the text you want to format before you select the options themselves.
Most of these options will also work in reverse if you ever need to expand a piece of text to fill up a space. This month we look at a variety of tips and tricks for reducing the space your text takes up Two), and what should have been a simple job becomes a nightmare.Įven if your needs aren't as extreme as this, there will be occasions when you'll want to make a document or article a little shorter to fill the available space. To that, add hours of collating and stapling (plus a tree or For a document you plan to photocopy 1,000 times, for example, the difference between one page and two is 1,000 extra copies. But if you are a control freak, here is a collection of actions you can select to apply to the document yourself.Įvery so often you'll find that a document takes up too many pages.
The Print dialog has a "make it fit" option that will automatically tweak the document for you. Usually this happens when you have a 1 page document that spills a couple of lines over on to a But every now and then you may want to tweak a document to fit on a specific number of pages. MS Word is not intended for very fussy, controlled page layout.
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